Privacy Policy

1. Introduction

This Privacy Policy explains how we collect, use, store, and protect personal data for individuals participating in scuba diving training, trips, events, and related activities. We are committed to safeguarding your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By registering for training or participating in club activities, you agree to the terms outlined in this policy.

2. What Personal Data We Collect

We may collect the following categories of personal data:

2.1 Identity & Contact Information

  • Name
  • Address
  • Email address
  • Phone number
  • Emergency contact details

2.2 Training & Certification Information

  • Diving qualifications
  • Training records
  • Course progress and assessments
  • Medical questionnaire responses (self‑declared)

2.3 Safety & Operational Information

  • Incident reports
  • Equipment rental records
  • Attendance logs

2.4 Images & Media

  • Photographs and videos taken during training sessions, club events, and trips
  • Consent preferences regarding image use

2.5 Enhanced DBS Checks (Where Applicable)

For instructors, divemasters, and volunteers working with under‑18s or vulnerable adults, we may collect and store:

  • Confirmation of Enhanced DBS check status
  • Certificate number and date of issue (not the full certificate)

We do not store full DBS certificates.

3. How We Use Your Data

We process personal data for the following purposes:

  • Delivering scuba diving training and certification
  • Ensuring diver safety and emergency response
  • Managing bookings, payments, and course administration
  • Maintaining training records required by diving agencies
  • Communicating updates, schedules, and safety information
  • Publishing promotional materials (only with appropriate consent)
  • Meeting safeguarding obligations for junior divers

We only process data where we have a lawful basis, such as:

  • Contractual necessity (providing training)
  • Legal obligation (safeguarding, incident reporting)
  • Legitimate interests (club administration)
  • Consent (photographs, marketing)

4. Photographs & Media Use

We may take photographs or videos during training sessions, pool work, open‑water dives, and social events.

These may be used for:

  • Website content
  • Social media posts
  • Promotional materials
  • Training documentation

If you do not want your image used

You may opt out at any time by informing an instructor or club officer. We will:

  • Add you to our no‑photography list
  • Avoid capturing identifiable images of you
  • Delete any images taken accidentally upon request

For minors, parental/guardian consent is required.

5. Sharing Your Data

We only share personal data when necessary, such as:

  • With recognised diving agencies (e.g., RAID, PADI, SSI) for certification
  • With emergency services in the event of an incident
  • With DBS‑authorised bodies for safeguarding checks
  • With trip providers (e.g., liveaboards) when required for booking

We never sell your data.

6. Data Storage & Security

We store data securely using encrypted systems and restricted access. Data is retained only for as long as necessary:

  • Training records: up to 7 years
  • Incident reports: up to 10 years
  • DBS check confirmations: duration of role + 6 months
  • Photographs: until consent is withdrawn

7. Your Rights Under UK GDPR

You have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion (“right to be forgotten”)
  • Restrict or object to processing
  • Withdraw consent (e.g., photographs)
  • Request data portability

To exercise these rights, contact us directly.

8. Children & Vulnerable Divers

For participants under 18 or vulnerable adults:

  • Parental/guardian consent is required
  • Enhanced DBS‑checked staff will supervise activities
  • Additional safeguarding measures apply

We do not knowingly collect unnecessary data from minors.

9. Cookies & Website Tracking

If used, cookies will be explained in a separate Cookie Policy. We do not use cookies to collect sensitive personal data.

10. Contact Information

For privacy requests or concerns, contact:

Data Protection Officer (DPO)

Pirates Dive Club UK
[email protected]
+44 7949 179 770

11. Updates to This Policy

We may update this policy periodically. The latest version will always be available on our website.

This Privacy Policy outlines how New Horizon Digital (“we,” “us,” or “our”) collects, uses, discloses, and protects the personal information of our customers (“you” or “your”) when you use our SaaS Marketing Software. We are committed to protecting your privacy and ensuring the security of your data. Please read this Privacy Policy carefully to understand how we handle your personal information.

This document was last updated on 31 May, 2026

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